Printer Solutions for Press Rooms & Media Centres
Professional printer rental and leasing tailored to press rooms & media centres requirements.
Press centres at venues need high-speed, reliable document equipment to serve journalists. Time-sensitive content needs equipment that can process peak volumes without issues.
Press Room Printing Requirements
Media centre settings have specific printing demands:
Throughput Needs- •High-speed output for time-sensitive content
- •Multiple parallel users
- •Peak throughput during big events
- •Self-service printing
- •Wireless connectivity
- •Image capability
Choosing the Right Printer Solution
Selecting the best device configuration for your facility requires careful analysis of multiple aspects:
Print Capacity AssessmentUnderstanding your actual output quantities is fundamental:
- •Weekly print volumes
- •Peak period spikes
- •Scaling plans
- •Departmental consumption analysis
Evaluate your real colour printing:
- •What percentage of prints needs color?
- •Are dedicated color and mono printers more cost-effective?
- •What color accuracy is required?
Typical features to assess:
- •Two-sided output (manual)
- •Wi-Fi options
- •Smartphone printing
- •Fax capability
- •Paper capacity and types
- •Access controls
Total Cost of Ownership Comparison
Evaluating the true cost of ownership helps you reach smart selections:
Leasing Payment Elements| Component | Typical Status |
|---|---|
| Hardware | Typically included |
| Setup | Often included |
| Maintenance | Usually included |
| Fixes | Usually included |
| Parts | Typically covered |
| Toners | Depends — confirm contract |
| Media | Rarely covered |
| Guidance | Sometimes included |
Remain vigilant of potential extra costs:
- •Over page costs beyond bundled allowance
- •Colour copy vs black & white print rates
- •Emergency support fees
- •Early termination fees
- •End-of-lease fees
- •Insurance requirements
Implementation and Deployment Process
A smooth implementation delivers no interruption to your operations:
Standard Setup Timeline Week 1: Assessment- •Site assessment
- •Requirements confirmation
- •Equipment specification confirmation
- •Installation planning
- •IT preparation
- •Electrical setup
- •Physical preparation
- •User communication
- •Hardware arrival
- •Physical setup
- •Driver setup
- •Testing
- •Team instruction
- •Final live transition
- •Initial monitoring
- •Problem addressing
- •Feedback and adjustment
Service and SLA Considerations
Reliable service is essential for maintaining productivity:
Service Level Tiers| Tier | Reaction Speed | Suited To |
|---|---|---|
| Standard | Next business day attendance | Standard office use |
| Priority | Same day | Busy applications |
| Critical | 4-hour attendance | Always-on environments |
| On-site | On-premises engineer | Large print facilities |
- •Explicit reaction time definitions
- •Geographic coverage
- •Times of operation (business hours)
- •Complaint paths
- •Loaner equipment availability
- •Consumable replenishment methods
Sustainability Impact
Today's organisations more and more prioritise sustainability credentials. Your printing choices can significantly contribute your sustainability objectives:
Electricity Consumption- •Look for energy-efficient compliant printers
- •Consider power-save settings efficiency
- •Modern equipment draw substantially less energy than outdated equipment
- •Default duplex printing can cut paper consumption
- •Follow-me release reduces uncollected documents
- •Print policies can enforce responsible usage
- •Reputable vendors offer cartridge take-back schemes
- •Disposal device handling is typically managed by the supplier
- •Enquire about environmental certifications
Contract Negotiation Guidance
Negotiating a device contract needs attention to multiple critical points:
Key Points to Discuss Monthly Payment Composition- •What's the all-in periodic cost?
- •Are there scheduled payment escalations?
- •What triggers additional charges?
- •How many prints are covered?
- •What's the charge for excess copies?
- •Are colour and mono copies priced separately?
- •Can capacity be changed during the contract?
- •What are mid-term exit options?
- •Are there move support?
- •What choices are available at end of term?
- •What's the residual value?
- •What notice is needed?
Why Partner With Specialist Suppliers
Partnering with professional printer partners delivers substantial benefits over ad-hoc solutions:
Knowledge and GuidanceProfessional suppliers bring:
- •Deep knowledge of available equipment
- •Usage analysis expertise
- •Unbiased recommendations
- •Industry tailored experience
- •Formal maintenance SLAs
- •Financial strength of proven providers
- •Contingency provisions if challenges arise
- •Professional cover
- •Single contact for complete print requirements
- •Proactive service and toner ordering
- •Technical resource released for priority work
- •Predictable budgets for budget management
Recommended Solutions for Press Rooms & Media Centres
Choose from our range of professional printer solutions tailored to your industry needs.
Printer Rental
Flexible short-term printer rental for offices, events and temporary needs.
đź“ŠPrinter Leasing
Long-term leasing with fixed monthly payments and full service included.
đź›’Buy a Printer
Purchase professional printers with installation and optional maintenance contracts.
🖨️Multifunction Printers
All-in-one devices: print, copy, scan and fax in a single machine.
⚡Laser Printers
Fast, efficient laser printers for high-volume professional printing.
🎨Colour Printers
Professional colour printing for marketing materials and presentations.
Frequently Asked Questions
Can journalists access via own laptops?
Absolutely. Professional media room setups provide Wi-Fi access from any devices.
How fast does it take to have printers deployed?
Normal installation takes one to two weeks from agreement to live devices. Rush setups can often be arranged in shorter timeframes for additional fees.
What do we do at the end of the lease term?
At end of term, you generally have 3 choices: give back the equipment and replace to new equipment, extend the agreement at reduced terms, or acquire the equipment at residual price.
Can we add more equipment during the term?
Certainly. Most agreements accommodate deploying additional devices throughout the agreement. The additional equipment is typically added under updated terms or a additional schedule.
What makes of devices are available?
Top brands typically offered are: Xerox, Canon, HP, Konica Minolta, Ricoh, Epson, Brother, and Kyocera. Particular manufacturer preferences can often be arranged.
What security measures should professional devices include?
Critical security measures to require include: secure job delivery with biometric access, security of jobs in transit and at on storage, automatic data purging after output, and complete audit tracking.
Can devices be customised to our particular workflow?
Yes. Professional printers offer comprehensive customisation capabilities including: tailored output integrations, user defined defaults, links with enterprise systems, and personalised interface displays.
Setting Up a Media Centre?
Request media centre equipment quotes.