A4 or A3 MFP — which should I need?

A4 suits typical office documents. Select A3 particularly if you often produce large format output: architectural plans, promotional posters, financial reports that can't fit on A4.

How many employees can use one MFP?

General: Compact MFPs suit up to 5 users. Mid-range MFPs serve 10-30 people. High-volume MFPs can serve large user groups. Practical capacity is determined by output volumes, not just numbers.

What's the difference between toner and ink MFPs?

Laser MFPs shine for frequent text output: rapid, professional results, cheaper cost per impression. Inkjet MFPs excel for colour-quality work: superior colour reproduction, usually cheaper purchase price.

Can MFPs integrate with web applications?

Yes. Today's MFPs link directly with major web applications: Workspace, OneDrive, {Dropbox}, {Box}, and more. Output directly to cloud locations. Print immediately from web documents.

Multifunction Printers - Printer Lease Belgium en Belgique

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Multifunction Printers

All-in-one devices: print, copy, scan and fax in a single machine.

Simplify your document equipment with a all-in-one device. This overview covers everything you need to consider about multifunction printers for your organisation.

Multiple Capabilities in Just One Machine

A contemporary multifunction printer provides full office capabilities:

Print

The core function. Today's MFPs produce commercial-grade output at velocities of 30+ pages per minute. Inkjet technologies are available.

Copying

Independent reproduction without needing a computer. Put documents on the flatbed or into the document feeder, press go, and receive reproductions in seconds.

Scan

Transform physical documents into digital documents. Output to USB. Text recognition capability turns digitised documents into searchable files.

Faxing (Some Devices)

Despite declining use, facsimile continues to be used in certain industries: legal, healthcare, administration. Several MFPs offer onboard telefax functionality.

Types of Multifunction Printers

MFPs come in various configurations to meet different needs:

Desktop MFPs

Designed for: Small spaces, 1-5 people
Dimensions: Small, sits on a table
Output: 15-30 ppm
Volume: Around 5,000 pages/month
Lease price: €45 — €95/month

Workgroup MFPs

Best for: Groups of 10-25 employees
Size: Floor-standing, needs floor space
Speed: 35-55 ppm
Volume: 5,000-50,000 impressions/month
Rental rate: €95 — €195/month

Production MFPs

Designed for: High-volume organisations
Footprint: Large, typically with several modules
Velocity: 60-90+ ppm
Volume: 50,000-500,000+ impressions/month
Monthly rate: €195 — €595+/month

Key Specifications to Consider

When selecting a multifunction printer, assess these key features:

Velocity (ppm)

Rated in impressions per minute. Align speed to your actual workload. Keep in mind: rated numbers are typically for single-sided B&W; color and duplex are lower.

Paper Handling

Base drawer capacity?
Total capacity with optional trays?
Stock formats accepted? (A4?)
Media gsm supported? (Heavy stock?)

Feeder Handling

Automatic Document Feeder ({ADF}) capacity? (Number of pages?)
Duplex scanning? (Scans both sides in single pass?)
Reversing ADF? (Automatically reverses for duplex originals?)

Connection Options

LAN port?
Wireless connectivity?
USB access?
Mobile printing? (AirPrint?)
Remote connectivity? (OneDrive?)

Security Capabilities

Protected release?
Role authentication?
Data protection?
Audit logs?

Advantages of Combining with an MFP

Consolidating individual copiers with a single MFP offers substantial value:

Reduced Outlays

Just one unit to purchase instead of multiple
Unified support agreement
Decreased energy costs
Consolidated supply management

Streamlined Administration

Unified device to manage
Single installation per workstation
Centralised tracking
Simpler user support

Space Reduction

Four functions in single footprint
Valuable office area reclaimed
Neater office layout

Enhanced Efficiency

Capture directly to cloud
Integrate with workflow systems
Eliminate paper-based handling

MFP Rental in Belgium: Market Overview

The majority of regional companies lease their MFPs rather than own. Here's what to know:

Standard Contract Terms:

24 months contracts are typical
Extended periods = reduced periodic payments

What is Typically Bundled:

The MFP itself, configured
Preventive check-ups
Fault repairs
Components replacement
Phone technical support
Frequently: consumables (verify terms)

Cost Ranges:

MFP Category	Rental Cost	Typical Prints
Desktop A4 Colour	€55 — €95/month	500 pages/month
Workgroup A4 Colour	€95 — €155/month	3,000 pages/month
Floor A3 Colour	€155 — €245/month	7,500 pages/month
High-Volume A3	€245 — €495+/month	20,000 pages/month

Copies over the allocated allowance are generally charged at 0.01—0.12€ per page (mono) or 0.05—0.15€ per copy (color).

Frequently Asked Questions

Standard covers typical business needs. Opt for A3 only if you regularly output oversized output: technical drawings, marketing posters, tables that don't fit on A4.

Why Choose Multifunction Printers in 2026

Investing in Multifunction Printers constitutes a strategic decision for professionals in Belgium. Discover the main reasons to get started:

Increased Efficiency — Multifunction Printers helps you accelerate your processes. Rather than managing in-house, delegate this task to experienced specialists.
Premium Results — A provider in Multifunction Printers has the tools needed to guarantee excellent results.
Return on Investment — Experience shows that Multifunction Printers produces on average +35% more performance compared to DIY.
Compliance — Belgian regulations change regularly. An expert guarantees the conformity of your work.
Scalability — Your Multifunction Printers project can adapt with your business. A good provider scales with you.

How Multifunction Printers Unfolds

Initial Analysis

Everything starts with an in-depth meeting to identify your Multifunction Printers needs. The expert evaluates your situation and proposes appropriate options.

Tailored Offer

Following the assessment, you receive a comprehensive proposal covering: outline of work, delivery dates, clear costs, and expected results. Each item is justified.

Production

The experts begins production. Periodic reviews ensure you can track progress. Each phase is approved before proceeding to the next.

Handover and Approval

The work is submitted for review. Final corrections are included to guarantee your complete satisfaction.

After-Sales Assistance

Quality service doesn't stop handover. Onboarding, assistance, improvements: verify that support is guaranteed in the agreement.

Multifunction Printers Pricing in Belgium: Key Information

The price for Multifunction Printers depends on several factors. Here are the elements affects the cost:

Factor	Impact on Price
Project Complexity	High — the more ambitious the project costs logically more expensive
Timeline	Medium to High — tight deadlines often involves a surcharge of 25%
Expertise	Variable — a recognised specialist charges more but guarantees superior results
Additional Options	Variable — extras add to the base price
Geographic Location	Moderate — prices vary somewhat between Brussels, Wallonia and Flanders

Request multiple quotes for Multifunction Printers to compare market rates.

Remember: the cheapest option is not always synonymous with quality. Choose value for money over the minimum cost.

Tips for Optimal Multifunction Printers

To optimise the impact of your Multifunction Printers, follow some essential tips:

Define a Detailed Brief

The more precise brief, the less misunderstanding. Include: your priority objectives, your target, your constraints (budget), and references of what you are looking for.

Engage Actively with Your Provider

Regular contact is key. Plan regular checkpoints to track progress and provide your feedback promptly.

Plan for Sustainability

A good investment in Multifunction Printers is one that stands the test of time. Budget for maintenance from the start. Quality work ages more easily and is cheaper to maintain in the long run.

Evaluate Performance

Set measurable metrics from launch. For example: satisfaction, ROI. Review these figures regularly to improve your strategy.

Multifunction Printers in Belgium: Local Context

Belgium offers unique specifics for Multifunction Printers:

Multilingualism — In Belgium, FR languages demand frequently translation of materials. A good provider masters this multilingual dimension.
Local Economy — The country is composed primarily of SMEs. Multifunction Printers offerings should sized to this reality.
European Standards — European legislation requires specific requirements that your provider must master.
Accessibility — Belgium's small size enables face-to-face appointments with your provider, a benefit for relationship quality.

These characteristics mean that Multifunction Printers in Belgium requires specific expertise that can be offered by a Belgian provider know.

📋 Request a Quote for Multifunction Printers

Fill in this form and receive up to 5 free quotes from qualified professionals.

What's Included

Print, copy, scan, fax

Network connectivity

Cloud integration

Mobile printing

Document management

High-volume capacity

Guide

Complete Guide to Printer Leasing in Belgium 2026

Everything you need to know about printer leasing in Belgium. Compare lease vs buy, understand tax advantages, and find the best deals for your business.